Last updated: 1 July 2026
This Privacy Policy explains how Roaming With Us (“we”, “us”, “our”) collects, uses, and
protects your personal information when you visit roamingwithus.co.uk (the “Site”) or create
an account with us. We are committed to protecting your privacy and handling your data
openly and in line with UK data protection law, including the UK GDPR and the Data
Protection Act 2018.

1. Who we are
   Roaming With Us is a Peak District walking and outdoor lifestyle platform run by Adam
   Stepney and Charlotte Noon. For the purposes of UK data protection law, the data
   controllers are Adam Stepney and Charlotte Noon, trading as Roaming With Us.
   If you have any questions about this policy or how we handle your data, contact us at:
   Email: hello@roamingwithus.co.uk
2. The information we collect
   Depending on how you use the Site, we may collect the following:

• Account information. When you create a free account, we collect your username,
  email address, a password (stored in an encrypted, hashed form — we never see
  your actual password), and a display name. You can optionally upload a profile
  photo.
• Newsletter information. If you sign up to our newsletter, we collect your email
  address and any name you provide, along with a record of your marketing consent.
• Activity you create on the Site. When you use member features, we store the
  walks you save and mark as complete, your total miles, walking streaks and earned
  badges, the pit stops and places you mark as visited, the weekend plans you build
  and save, and any star ratings or trail condition reports you submit. Star ratings and
  trail condition reports may be displayed publicly on the relevant walk page.
• Location information (only when you choose to share it). Some features, such as
  “Near me” on the map and location search in the trip planner, use your approximate
  location. This is only processed if you actively allow it or type a place name, and we
  do not store your precise location.
• Technical and usage information. Like most websites, our hosting and security
  systems automatically collect limited technical information such as your IP address,
  browser type, and pages visited, in order to keep the Site running, secure, and
  working correctly.
• Cookies. We use cookies and similar technologies. Full details are in our separate
  Cookie Policy, where you can also manage your preferences.
  We do not knowingly collect special category data (such as health or political information),
  and we ask that you do not submit it through trail condition reports or other free-text fields.

1. How we use your information and our lawful bases
   We only use your personal information where we have a lawful basis to do so. Specifically:

• To provide your account and membership features (saving and completing walks,
  badges, streaks, plans, visited places). Lawful basis: performance of our agreement
  with you, and our legitimate interest in running these features.
• To send you our newsletter, where you have signed up. Lawful basis: your consent.
  You can withdraw this at any time using the unsubscribe link in any email or your
  account settings.
• To display ratings and trail condition reports you choose to submit. Lawful basis: your
  consent and our legitimate interest in providing useful, community-sourced
  information to other walkers.
• To operate, secure, and improve the Site, including preventing fraud and abuse.
  Lawful basis: our legitimate interests in maintaining a safe and functioning service.
• To respond to your enquiries when you contact us. Lawful basis: our legitimate
  interest in answering you, or taking steps at your request.
• To understand how visitors use the Site (via Google Analytics), where you have
  consented via our cookie banner. Lawful basis: your consent.
• Cookies and similar technologies. Lawful basis: your consent, except for those strictly
  necessary for the Site to function.

1. Who we share your information with
   We do not sell your personal information. We share it only with trusted service providers who
   help us run the Site, and only as needed:

• Our website host (123 Reg / Newfold Digital), which stores the Site and its database
  on our behalf.
• MailerLite (MailerLite UAB), our email newsletter provider, which processes your
  email address and name to deliver our newsletter. MailerLite may process data
  outside the UK; where it does, appropriate safeguards (such as UK or EU approved
  transfer mechanisms) are relied upon.
• Google Analytics (GA4), provided by Google LLC, which we use to understand how
  visitors use the Site. This is only active where you have consented via our cookie
  banner. Google may process data in the USA; Google participates in approved data
  transfer frameworks.
• Mapping and location services (OpenStreetMap, OpenTopoMap, and a geocoding
  service provided by Nominatim) used to display maps and resolve place searches.
  When you use these features your browser may send a request, including your IP
  address, to these services.
• Weather data (Open-Meteo), used to show conditions for a walk’s location. This does
  not involve your personal information.
• Content delivery networks and font providers (including Cloudflare and Google Fonts)
  used to load fonts and small scripts. These may receive your IP address as part of
  serving those resources.
• Affiliate partners (including Amazon Associates and Booking.com). If you click an
  affiliate link on our Site, you will be taken to the partner’s website where their own
  privacy policy applies. We do not share your personal information with affiliate
  partners directly.
  We may also disclose information if required to do so by law, or to protect our rights, safety,
  or property.

1. International transfers
   Some of our service providers may store or process data outside the UK. Where that
   happens, we take steps to ensure your information remains protected to a standard
   consistent with UK data protection law, for example by relying on adequacy decisions or
   approved contractual safeguards.
2. How long we keep your information
   We keep your information only for as long as we need it:

• Account data is kept for as long as your account remains active. If you delete your
  account or ask us to remove it, we will delete or anonymise your account data,
  subject to any legal obligations to retain certain records.
• Newsletter data is kept until you unsubscribe, after which you are removed from our
  mailing list.
• Technical and security logs are kept for a limited period as needed for security and
  troubleshooting.

1. Your rights
   Under UK data protection law, you have the right to:

• access the personal information we hold about you;
• ask us to correct inaccurate or incomplete information;
• ask us to delete your information (“right to erasure”);
• restrict or object to how we use your information;
• request a copy of certain information in a portable format;
• withdraw your consent at any time, where we rely on consent (this does not affect
  processing already carried out);
• complain to the Information Commissioner’s Office (ICO).
  To exercise any of these rights, email us at hello@roamingwithus.co.uk. We will respond
  within the timeframes required by law (usually one month).
  You can also lodge a complaint with the ICO at ico.org.uk or by calling their helpline on 0303
  123 1113, though we’d appreciate the chance to address your concerns first.

1. How we protect your information
   We take reasonable technical and organisational measures to keep your information secure,
   including encrypted password storage and secure (HTTPS) connections. No method of
   transmission or storage is completely secure, but we work to protect your data and to
   respond appropriately if a problem arises.
2. Children’s privacy
   The Site is intended for adults and is not directed at children. We do not knowingly collect
   personal information from children under the age of 13. If you believe a child has provided us
   with personal information, please contact us and we will take steps to delete it.
3. Links to other websites
   The Site may contain links to other websites, including those of businesses we feature and
   affiliate partners. We are not responsible for the privacy practices of those sites, and we
   encourage you to read their own privacy policies.
4. Changes to this policy
   We may update this Privacy Policy from time to time. When we do, we will revise the “Last
   updated” date at the top of this page. Significant changes will be highlighted where
   appropriate.
5. Contact us
   If you have any questions about this Privacy Policy or how we handle your personal
   information, please contact us at hello@roamingwithus.co.uk.